> ## Documentation Index
> Fetch the complete documentation index at: https://reyda.mintlify.site/llms.txt
> Use this file to discover all available pages before exploring further.

# Run a bid with your team

> Coordinate a bid with colleagues, guests, and Emma using assignees, comments, @Emma mentions, sharing, and Slack.

A bid usually needs several people: a bid lead, subject experts, someone for pricing, and a director to sign off. This recipe shows how to run that team in one Bid Room, with Emma as a member who takes tasks and reports progress. Everyone sees the same files, activity, and open questions.

## Who it's for

Bid leads coordinating colleagues, partners, or subcontractors on a single response.

## Before you start

* The Bid Room exists. See [Respond to a tender end to end](https://reyda.mintlify.site/use-cases/respond-to-a-tender-end-to-end.md).
* Colleagues have joined your workspace. See [Invite your team](https://reyda.mintlify.site/getting-started/invite-your-team.md).
* For Slack, an admin has connected it in **Settings → Integrations**. See [Slack](https://reyda.mintlify.site/integrations/slack.md).

## Steps

**1. Assign the team**

On the Bid Room **Overview** tab, click **Add assignees** and select collaborators. Assigned colleagues are notified in their **Inbox**.

**2. Ask Emma to split the work and suggest owners**

Ask Emma

Break this response into deliverables and suggest an owner for each from the assignees on this
Bid Room. Flag anything that needs pricing or legal sign-off.

**3. Discuss in comments**

In the **Overview** comments, type **@** to mention a colleague. They get a notification and can reply in the thread.

**4. Hand tasks to Emma from a comment**

Type **@Emma** and the request. Emma starts working, and her progress appears in the activity feed.

Comment

@Emma draft the mobilisation plan using the timeline in section 4 of the specification, and
send it for review when the draft is ready.

**5. Review documents together**

In the document workbench, add comments to a page or range. Use **Address with AI** to send a comment thread to Emma, then **Resolve** it when done.

**6. Watch for **Needs input****

When Emma needs a decision, the question shows in the activity feed. Click it to open the conversation on that question and answer it.

**7. Share with people outside your workspace**

Click **Share**, enter their email, and choose **Viewer** or **Editor**. You can share the whole Bid Room or a single document. Guests see only what you share and cannot use the chat.

**8. Use Slack for quick check-ins**

Mention Emma in a channel she has joined, or send her a direct message. She replies in a thread.

Slack

@Emma what is still open on the Dublin cleaning bid, and who owns each item?

**9. Move the Bid Room through its stages**

Move the Bid Room through its stages, such as **In Progress**, **Blocked**, and **Submitted**, so the board in **Bid Room** shows where every bid stands.

## What Emma does and what you decide

**Emma:** proposes a work breakdown, picks up tasks from **@Emma** comments, addresses review comments, asks questions where a decision is needed, and answers status questions in chat or Slack.

**You:** assign owners, decide who gets access and at what level, answer Emma's questions, and approve the final response. Emma does not change who has access.

## Tips

> [!NOTE]
>
> **Who can do what.** Owners, admins, and editors can manage bid work. Viewers have read-only access and cannot use
> Emma. Bid Room guests get **Viewer** or **Editor** access to what you share only. See [Roles and
> permissions](https://reyda.mintlify.site/account/roles-and-permissions.md).

* In Slack, Emma only answers members of your Reyda workspace, matched by email. She does not answer guests or users in externally shared channels.
* Approve **Access requests** from the **Share** dialog when someone asks to join a Bid Room.
* Keep decisions in comments rather than private messages, so the record stays with the bid.

## Related

* [Work overview](https://reyda.mintlify.site/bid-room/work-overview.md)
* [Sharing and guests](https://reyda.mintlify.site/bid-room/sharing-and-guests.md)
* [Where Emma works](https://reyda.mintlify.site/emma/where-emma-works.md)
* [Notifications](https://reyda.mintlify.site/account/notifications.md)
* [Slack](https://reyda.mintlify.site/integrations/slack.md)


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