> ## Documentation Index
> Fetch the complete documentation index at: https://reyda.mintlify.site/llms.txt
> Use this file to discover all available pages before exploring further.

# Reuse past bids

> Turn your best past answers and documents into snippets and templates that Emma and your team reuse in every new bid.

Every bid you have written holds answers worth reusing. This recipe turns old submissions into a searchable Library, reusable snippets, and templates. Emma searches all of them when she drafts, so new bids start from your best material instead of a blank page.

## Who it's for

Teams with a folder of past submissions that nobody has time to mine. Also useful when a new colleague needs your standard answers.

## Before you start

* Collect past submissions, ideally ones that scored well. Feedback letters are useful too.
* Decide who approves standard wording. Snippets are shared across your organization.
* Library files are visible to everyone in your organization. Mark confidential files as sensitive when you upload them, so only owners and admins can read them.

## Steps

**1. Go to **Library**, click **Add New**, then **Upload File****

Upload past submissions as PDF, Word, Excel, PowerPoint, or text. Give each a clear title and type, and add tags such as sector, buyer type, or year.

**2. Ask Emma to find the reusable parts**

Library pages offer starters such as **Summarize documents** and **Tag documents**.

Ask Emma

Review the bids we tagged "2025 submissions". Identify answers that appear in more than one bid
or that scored well, such as company overview, quality management, social value, and data
protection. Propose a snippet for each with a title and tags.

**3. Review Emma's proposals**

Ask her to create the ones you approve.

Ask Emma

Create snippets for the company overview, quality management, and data protection answers. Use
the latest wording, remove client names, and tag them "standard answer".

**4. Create snippets yourself when you spot good text**

In the Library, click **Add New** and **Create Snippet**. From any open document you can also ask Emma to **Save selection as snippet**.

**5. Build a template from your strongest response**

Upload it on the **Templates** tab, or open a working document in the editor and choose **Save as template**. Use **Edit template** to adjust the name, description, and section structure.

**6. Use them on the next bid**

In chat, attach a snippet or template, or type **@** and pick one. In the editor, use **Select from templates** to start a document from a saved structure.

Ask Emma

Draft our response outline using the "Facilities management" template, and use our
standard-answer snippets wherever a question matches.

## What Emma does and what you decide

**Emma:** reads your past bids, spots repeated and strong answers, proposes and creates snippets and templates when asked, tags documents, and searches all of it when drafting new responses.

**You:** decide which wording becomes standard, remove confidential client details, keep snippets current, and choose which documents belong in the Library at all.

## Tips

> [!TIP]
>
> **Date-stamp facts that change.** Staff numbers, turnover, and certification dates go stale. Put them in a few clearly titled
> snippets and update them once a year, rather than hiding them inside long answers.

* Keep one topic per snippet. If you keep several lengths of the same answer, put the length in the title so Emma and your team pick the right one.
* What Emma reuses is what you save to the Library, snippets, templates, and your profile.
* Record past contracts under **Settings → Experience** too. They improve matching as well as drafting. See [Past projects](https://reyda.mintlify.site/knowledge/past-projects.md).

## Related

* [Library](https://reyda.mintlify.site/knowledge/library.md)
* [Snippets](https://reyda.mintlify.site/knowledge/snippets.md)
* [Templates](https://reyda.mintlify.site/knowledge/templates.md)
* [Answer quality questions](https://reyda.mintlify.site/use-cases/answer-quality-questions.md)


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