> ## Documentation Index
> Fetch the complete documentation index at: https://reyda.mintlify.site/llms.txt
> Use this file to discover all available pages before exploring further.

# Sharing and guests

> Share a Bid Room or a single document with colleagues and outside partners as Viewer or Editor, and handle access requests.

Use **Share** to give a subcontractor, consortium partner or reviewer access to exactly the Bid Room or document they need, and nothing else.

## Who has access

* **Workspace members** get access from their organization role. In the share dialog they show under **Workspace access** as **Inherited**. To change what a member can do, change their role in team settings. See [Roles and permissions](https://reyda.mintlify.site/account/roles-and-permissions.md).
* **Guests** are people outside your workspace.

| Role | What they can do |
| - | - |
| **Viewer** | Can view and comment, but cannot edit. |
| **Editor** | Can view, comment, and edit this page. |

Owners and admins can manage access, and so can the colleague who owns or is assigned to the Bid Room.

## Share a Bid Room

**1. Open the Bid Room and click **Share** in the header**

**2. Enter email addresses**

Enter one or more email addresses in **Email, separated by commas**.

**3. Choose **Viewer** or **Editor****

**4. Click **Invite****

People without a Reyda account get an invitation to create one. Guests also need a work email address: Reyda doesn't accept sign-ups from personal or disposable email providers.

To change someone's role later, open **Share** again and pick a new role. Click **Remove** to take their access away.

To share one file instead of the whole room, open it in the document workbench and click **Share** in its toolbar. The dialog shows the scope **This document**; invite people the same way.

**Copy link** copies the page address. Anyone with the link still needs access, so the link alone does not open the page to them.

> [!WARNING]
>
> **Think before you share.** A shared Bid Room includes the buyer documents, your drafts and the comment history. If a partner
> only needs one file, share that file instead of the whole room.

## Access requests

If someone opens a link without access, they see **Request access** and can send a request.

**1. Open **Share** on the Bid Room**

**2. Under **Access requests**, review the request**

**3. Click **Approve** or **Reject****

Approved requests get **Viewer** access by default. You can raise them to Editor afterwards.

## What guests see

Guests see only the Bid Rooms and documents shared with them. They work with your team in comments and documents, but Emma isn't available to them.

Owners and admins can see everyone with guest access under **Guests** in the **Share** dialog.

## Related

> [card] [Roles and permissions](https://reyda.mintlify.site/account/roles-and-permissions.md)

> [card] [Invite your team](https://reyda.mintlify.site/getting-started/invite-your-team.md)

> [card] [Run a bid with your team](https://reyda.mintlify.site/use-cases/team-bid-collaboration.md)


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