> ## Documentation Index > Fetch the complete documentation index at: https://reyda.mintlify.site/llms.txt > Use this file to discover all available pages before exploring further. # Routines > Give Emma standing instructions that run on a schedule or when something happens, and choose where the results arrive. A routine is a standing instruction Emma carries out on her own, for example "every Monday, summarise what changed in our pipeline". Each run is a full Emma task. The result is saved in the routine's conversation and, if you choose, also sent to Slack. Open **Routines** in the sidebar to see and manage them. ## Create a routine You can create a routine on the Routines page or ask Emma to set one up. > [tab] On the Routines page > > **1. Open **Routines** and click **New routine**** > > **2. Enter a **Name**** > > Enter a **Name**, for example "Weekly pipeline summary". > > **3. Under **When it runs**, choose a trigger** > > * **On a schedule**: pick **Every few hours**, **Every day**, **Every weekday** or **On certain days**, then set the **Time**. The preview shows "This runs: …" so you can check it. > * **When something happens**: under **What it watches**, pick the source, such as your notifications or Slack messages. Optionally narrow it with **Only for one item** or **Only in one area**. > > **4. Write the instruction in **What it does**** > > In **What it does**, write the instruction Emma should follow each time. Be specific about what to look at and what to report. > > **5. Under **Delivery method**, choose **In chat** or **Slack**** > > For Slack, pick **DM me** or a public channel. > > **6. Set an end date or number of runs (optional)** > > Optionally open **More options** to set an **End date** or a **Number of runs (optional)**. > > **7. Click **Create routine**** > [tab] By asking Emma > > Describe what you want in the chat. Emma proposes the routine as a **Create routine** card with the schedule, first run and any limits. Nothing is created until you click **Confirm**. Click **Open Routines** to see it in the list. > > Ask Emma > > Every weekday at 8:00, check our Pursue items in the Pipeline for deadline changes or new > clarification answers, and DM me in Slack only if something changed. > > Emma can also propose updates or deletions to existing routines, again as cards you confirm. > [!TIP] > > **Write instructions that can stay quiet.** Tell Emma what counts as worth reporting. If nothing changed, she keeps the run short instead of > sending you an empty update. ## Delivery Results are always saved in the routine's conversation (**In chat**, the default). With **Slack**, they also go to **DM me** or a public channel where the Reyda app is a member. An admin must connect Slack first. If it isn't connected, the form links to **Open integrations**. See [Slack](https://reyda.mintlify.site/integrations/slack.md). Microsoft Teams and email are [coming soon](https://reyda.mintlify.site/integrations/overview.md#coming-soon). If Slack delivery fails, the result is still in the routine's conversation. Reyda doesn't resend automatically when delivery can't be confirmed, to avoid duplicates, so check Slack first. ## Manage routines Search the list by name or instruction, or filter it by **Status**. | Status | What it means | | - | - | | **Next run** and a date | Active and waiting for its next scheduled run. A routine that watches for something shows **Active** instead. | | **Running** | A run is in progress. | | **Needs input** | The last run is waiting for your answer. See [When a run needs you](#when-a-run-needs-you). | | **Failed** | The last run failed. Check its summary in **View run history**. | | **Paused** | Turned off, by you or because it reached its end date or number of runs. | | **Completed** | Emma finished the job the routine was set up for. Turn it back on to run it again. | * Use the toggle to pause or enable a routine. * **Run now** starts a run immediately. * **Edit** changes the name, prompt, trigger or delivery. * **Delete** stops all future runs. This can't be undone. * **View run history** lists each run with a summary and its status. Click **Open chat** to see Emma's full work. A run marked **Skipped** didn't start, for example because the previous run was still going. ## When a run needs you A routine run follows the same rules as any Emma task. If she needs a decision or an approval, the run pauses with **Needs input**. Open the run's chat, answer, and she continues from where she stopped. ## Limits and permissions * **Routines run with their creator's permissions.** If the creator loses edit access, Reyda pauses the routine. Owners, admins and editors can create routines; viewers can't. * **Every run uses credits,** like any other Emma task. See [Plans and credits](https://reyda.mintlify.site/account/plans-and-credits.md). * **Your organization can have a set number of routines.** If you reach the limit, delete one to make room. See [Limits](https://reyda.mintlify.site/reference/limits.md). * **Very frequent schedules aren't allowed.** The form offers hourly and daily options. For a custom schedule, ask Emma. > [!NOTE] > > **The opportunity briefing.** Reyda sets up one routine for you: the **Opportunity briefing**. You can change its schedule or > pause it, but Reyda manages its job. See [Opportunity briefing](https://reyda.mintlify.site/automation/opportunity-briefing.md). ## More examples Ask Emma Every Friday at 16:00, list Bid Rooms with a deadline in the next 14 days, their status and any deliverables still waiting for review. Ask Emma When I get a notification about a new comment in a Bid Room I'm assigned to, summarise the thread and suggest a reply. ## Related > [card] [Opportunity briefing](https://reyda.mintlify.site/automation/opportunity-briefing.md) > [card] [Slack](https://reyda.mintlify.site/integrations/slack.md) > [card] [Monitor new tenders](https://reyda.mintlify.site/use-cases/monitor-new-tenders.md) > [card] [Limits](https://reyda.mintlify.site/reference/limits.md) This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.